Services

BOC-3 Form Filing Service

Every motor carrier shall designate a process agent in each state in which it is authorized to operate. A process agent is a representative upon whom court papers may be served in a proceeding brought against a motor carrier, broker, or freight forwarder. 49 CFR Part 366 provides additional details about the Designation of Process Agents by Motor Carriers and Brokers. The Transportation Advisor can file your BOC-3 form so your company can easily meet this requirement. The cost for this service is $50.00. Expedite the filing, if you choose, for an additional $40.00. There will be an additional fee for any changes (such as a company name or address change) to the form once the form has been filed.

 

Driver Qualification File Service

In the interest of safety on our highways, every company involved in interstate transportation by definition of the Federal Department of Transportation is determined to be a motor carrier subject to all federal motor carrier safety regulations (FMCSRs) found in federal code 49 CFR Parts 382-399. Any company employing commercial drivers must abide by the parts of the regulations that apply to the employer, and each employer must instruct each commercial driver regarding their responsibilities under these federal safety regulations. As a requirement under 49 CFR part 391, each employer is required to establish and maintain Driver Qualification Files on each commercial driver it employs, and to make those DQFs available to the DOT in the event of an audit or accident, or investigation by a state or federal agency. TA can review established DQF's for compliance or hep your company set up initial files.  

 

Drug Free Workplace

The workplace has changed. Drug and alcohol misuse in the workplace is the most serious problem to affect employers today. No workplace is immune from the adverse effects of substance and alcohol misuse by employees. Employees with a drug or alcohol problem work for companies that don't test. Increase productivity and safety while decreasing absenteeism.  Contact TA for more information to make your business drug and alcohol free.  

 

IFTA

The International Fuel Tax Agreement (IFTA) is a motor fuel accounting process now used by all 50 states whereby interstate operators pay motor fuel taxes on their qualified vehicles to the state where the business is located. IFTA is an agreement among states and Canadian Provinces to simplify the reporting of fuel taxes.

All miles traveled in every state are reported on a quarterly basis. All fuel purchases are itemized by number of gallons purchased in each state. TA will generate a quarterly report that indicates tax or credit due based on the published tax rates for each state. Quarterly reports are  filed with your base state of operation.  TA also files state highway use or weight distance taxes for New York, Kentucky, New Mexico and Oregon.

 

New Entrant Services

In an effort to promote motor carrier safety, The Federal Motor Carrier Safety Administration established strict rules for all companies applying for operating authority. All "new entrants" who are granted interstate operating authority are required to demonstrate knowledge of safety regulations and undergo an on-site safety audit or upload compliance information within the first few months of operation. This safety audit will include a review of the new entrant's safety data and management policies, a review of the carrier's documents and an interview with the agent. TA specializing in helping new entrants pass their safety audit.  

 

FMCSA Compliance

All companies employing Class A or Class B commercial drivers who operate vehicles over 26,000 pounds GVW, are required to implement a random drug and alcohol testing program. This includes owner-operators.

Class A and Class B CDL drivers who drive a commercial vehicle over 26,000 gvw are required under federal law to be in a drug and alcohol testing "pool" and remain available for random selection throughout the year.  A compliant program is more than testing. Companies must have a policy, supervisor training, driver educational materials and a service agreement.

 

PHMSA Compliance

Federal regulations require both liquid and gas pipeline operators and contractors of these pipeline operators to implement random drug and alcohol programs under 49 CFR Part 199. The required testing is applicable to employees providing covered functions which are defined as an operations, maintenance or emergency response function on a pipeline or LNG facility. TA extensive experience working with PHMSA contractors and operators sets us apart from other TPA's. 

 

Contractor Monitoring

Federal regulations require both liquid and gas pipeline operators and those contractors of pipeline operators to implement drug and alcohol testing programs under 49 CFR Part 199. Pipeline operators remain responsible for ensuring contractor and subcontractor compliance with the drug and alcohol testing requirements under 49 CFR Section 199.21 for those contractors and subcontractors providing covered functions. A covered functions is defined as an operations, maintenance, or emergency response function performed on a pipeline or LNG facility.  TA Monitor (A Division of The Transportation Advisor) monitors drug and alcohol compliance for PHMSA operators.  This service is also available for large contractors to monitor subcontractor compliance.  

 

DQ Tracker

Our flexible service that automatically monitors Driver Qualification Files to ensure you are always in compliance with FMCSRs. We provide email alerts when any driver's license, medical card or driving record needs to be renewed. Contact TA to ensure all your drivers stay up-to-date on their Driver Qualification Files.